Required Documentation needed for Export License Applications (DSP
-5) 1. Purchase Order/ Firm Order:A copy of a purchase order from the foreign end user specifying the type of firearm, caliber, quantity, dollar value, make/model, and end-use and end-user of the article must accompany each application. U.S. company invoices/proformas are not acceptable. English translations must be provided for foreign language documents. The information on the purchase order must match the information listed on the permanent export application (DSP-5) and the import authorization. Using a purchase order or import authorization more than once is unacceptable. A letter of intent is not acceptable.
2. Import Authorization: General Requirements:
Import authorizations, comprised of either an original import permit or an original certificate issued by the foreign government authorizing the import of specified items, must accompany each application. An import authorization document normally contains an official signature, government seal and the validity period of the transaction. This is not to be confused with a business license issued by the foreign government to firearms dealers or with a government authorization for individuals to own or carry a firearm. English translations must be provided.
This information is to be supplied as an original document or certified copy of a duly-issued import authorization. "Certified Copy" means a copy of an original document certified by a notary public or other competent official that bears the statement "certified copy", an original signature, seal of the certifier and date of certification. Import authorizations and purchase orders may only be used once. The complete authorization must be fulfilled in one license application. The information on the import authorization should match the information listed on the permanent export application (DSP-5) and the purchase order. A written explanation is required for any application that does not include an import authorization (e.g., a letter from importing government stating that the item does not require an import certificate or applicant certification that no import permit is required).